Status Report Template
Keep track of your team’s status and resolve issues together.
Trusted by 65M+ users and leading companies
About the Status Report Template
A status report should ideally prove a change happened over time. Want to outline the current state of your project? That sounds like a project status report.
The status report emphasizes and maps out a project’s chain of events. If you’re a project manager, you can use this report to keep historical records of project timelines. Ideally, any project stakeholder should be able to look at a status report and answer the question, “Where are we, and how did we get here?”
This template is only a starting point. You can also customize the name of this template according to team values or behaviors you want to prioritize, such as “progress report,” or “situation report,” or “implementation report.”
What is a status report?
A status report summarizes how your project is progressing against a projected plan or outcome. It can include a summary of your project or initiative, delivery dates, and any obstacles or outstanding action items.
It can be a quick and systematic way to:
Encourage stakeholder buy-in
Make project milestone progress transparent
Identify and correct roadblocks before they happen
When to use a status report
A status report can be weekly or monthly at a CEO- or team-level. How often you send out a status report depends on who needs to be aware of your team’s highlighted milestones and accomplishments.
A weekly status report is usually created on short notice for a team, its manager, and a key stakeholder.
A monthly status report can reassure high-level managers that projects remain under control. High-level information can include confidence levels, timelines, and risks or roadblocks. There should be no surprises, whether they are problems or big wins.
A CEO-level status report drives buy-in and visibility from the top level of the company. You can include a Frequently Asked Questions (FAQs) section to demonstrate how your team proactively responds to questions.
For busy teams handling multiple projects, a separate monthly team status report can focus on resource allocation. This approach can help managers allocate time and resources to the right people for the right projects.
Create your own status report
Making your own status reports is easy. Miro’s infinite canvas is the perfect place to create and share them. Get started by selecting the status report template, then take the following steps to make one of your own.
1. Clarify your project goals
This includes your project themes, milestones, deliverables, and team members who will be involved. Ask questions, too: “How do we measure success? What challenges might we face? What should we try to learn from this?”
2. Set up your Objectives and Key Results (OKRs)
Keep things time-boxed and be transparent when filling in the details: what are the key goals for your set time frame? If you haven’t already set up team OKRs, try our template [link to OKR template here].
3. Get your team involved
Invite your team to collaborate on the template with status and updates, depending on what they have ownership of. What's on track? What’s at risk? What tasks are complete? What’s coming up?
4. Make changes as needed together with your team
Encourage team members to share the status report with everyone. You can link out to other documents or resources for inspiration or highlight someone’s contribution with a sticky note. Once you finish the project, send a final summary report to your team.
Get started with this template right now.
Lean Coffee Template
Works best for:
Agile Methodology, Product Management, Meetings
What makes a great meeting (other than donuts)? It’s appreciating everyone’s skills, resources, and time by making the very best use of them. That’s what the Lean Coffee approach is designed to do. Great for team brainstorms and retrospectives, Lean Coffee breaks the meeting into three basic stages: what to discuss, what’s being discussed, and what’s been discussed. This template makes it easy for you to collect sticky notes and to update the columns as you go from topic to topic.
Sailboat Template
Works best for:
Agile Methodology, Meetings, Retrospectives
The Sailboat Retrospective is a low-pressure way for teams to reflect on how they handled a project. By defining your risks (the rocks), delaying issues (anchors), helping teams (wind), and the goal (land), you’ll be able to work out what you’re doing well and what you need to improve on for the next sprint. Approaching team dynamics with a sailboat metaphor helps everyone describe where they want to go together by figuring out what slows them down and what helps them reach their future goals.
App Development Canvas Template
Works best for:
Market Research, Product Management, User Experience
Ever noticed that building a successful app requires lots of players and moving parts? If you’re a project manager, you definitely have. Lucky for you, an app development canvas will let you own and optimize the entire process. It features 18 boxes, each one focusing on a key aspect of app development, giving you a big-picture view. That way you can fine-tune processes and get ahead of potential problems along the way—resulting in a smoother path and a better, tighter product.
RACI Matrix Template
Works best for:
Leadership, Decision Making, Org Charts
The RACI Matrix is an essential management tool that helps teams keep track of roles and responsibilities and can avoid confusion during projects. The acronym RACI stands for Responsible (the person who does the work to achieve the task and is responsible for getting the work done or decision made); Accountable (the person who is accountable for the correct and thorough completion of the task); Consulted (the people who provide information for the project and with whom there is two-way communication); Informed (the people who are kept informed of progress and with whom there is one-way communication).
Action Priority Matrix Template
Works best for:
Mapping
You and your teammates probably have more ideas than resources, which can make it difficult to prioritize tasks. Use an Action Priority Matrix to help choose the order in which you will work on your tasks, allowing you to save time and money and avoid getting bogged down in unnecessary work. An Action Priority Matrix is a simple diagram that allows you to score tasks based on their impact and the effort needed to complete them. You use your scores to plot each task in one of four quadrants: quick wins, major projects, fill-ins, and thankless tasks.
Workflow Template
Works best for:
Project Management, Workflows
The digital world requires collaboration, and better collaboration leads to better results. A workflow is a project management tool that allows you to sketch out the various steps, resources, timeline and roles necessary to complete a project. It can be used on any multi-step project, whether it’s a business process or otherwise, and is ideal for plotting out the tangible actions you’ll need to take to achieve a goal and the order in which you need to complete those actions.