5S Template
The 5S template helps you streamline processes, enhancing efficiency and productivity by organizing and optimizing workspaces. Use this structured framework and improve your workflow.
Trusted by 65M+ users and leading companies
About the 5S Template
The 5S method is a highly-regarded tool for improving efficiency and maintaining organization in different contexts. Its origins are rooted in Japanese manufacturing, but its principles have found application in various industries. Using a template based on the 5S principles, people and teams can easily streamline their projects and foster an environment of continuous improvement.
What's a 5S Template?
A 5S template is a structured framework that aids in implementing the 5S methodology: Sort, Set in order, Shine, Standardize, and Sustain. Each "S" offers a specific directive, guiding teams and people toward eliminating unnecessary items, organizing essentials, maintaining cleanliness, creating standards for performance, and ensuring consistent application of these standards.
How to Use a 5S Template in Miro
Using the 5S Template is straightforward and designed to be flexible and adaptable. Here is a step-by-step guide:
Edit the template: Using the context menu bar, adjust sections, colors, or any other elements to align with your specific needs.
Integrate artifacts: After customizing, you can add or drag and drop any necessary artifacts, documents, images, or links onto your board. This ensures you have all essential resources within easy reach.
Apply the 5S principles: Begin filling out the sections for Sort, Set in order, Shine, Standardize, and Sustain. Each segment provides a structured space to outline the specifics of your unique project or workspace.
Collaborate with others: Share the board with your team, allowing them to contribute, make edits, or provide feedback in real time. Collaboration ensures a more comprehensive and effective implementation of the 5S methodology.
Regularly review and update: Consistently revisit the template, making adjustments as required by the project's progress or any environmental changes. This iterative process ensures that you always maximize the efficiency and effectiveness of your workspace or project.
Why use a 5S Template?
Improved efficiency: By applying the 5s principles, teams can optimize their workspace for maximum productivity.
Enhanced clarity: The 5S Template provides a clear roadmap, which helps reduce confusion and miscommunication among team members.
Consistency: With the 5S methodology, teams can consistently execute tasks, ensuring that high standards are always met.
Reduced waste: Following the 5S principles helps identify and eliminate redundancies, ensuring resources are utilized effectively.
Continuous improvement: The 5S Template is a foundation for iterative refinement, promoting a culture of ongoing progress and innovation.
Is the 5S template suitable for non-manufacturing contexts?
Absolutely. While the 5S methodology originated in manufacturing, its principles of organization and efficiency are universal and can be applied in various contexts, from office management to digital project planning.
Do I need prior knowledge of the 5S methodology to use this template?
Not at all. The template is designed to be intuitive, guiding those unfamiliar with the 5s methodology through its principles, making it a learning tool that guides you as you fill it in.
Can the template be customized to fit my project needs?
Yes. The 5S Template is highly customizable, allowing changes to better align with the requirements of individual projects.
How frequently should I revisit and update the 5S template?
Regularly reviewing and updating the template ensures continuous improvement. The frequency depends on the project, but it's recommended to revisit it whenever there are significant changes or at regular intervals, such as on a quarterly basis.
Get started with this template right now.
PI Planning Template
Works best for:
PI Planning, Product Management
The Miro PI Planning Template streamlines the Program Increment planning process for Agile teams. It facilitates a collaborative environment, enabling teams to efficiently align on strategies, identify dependencies, and convert decisions into actionable tasks. With features like real-time collaboration, Jira integration, and a centralized workspace, the template supports teams in enhancing efficiency, engagement, and decision-making.
Event Brief Template
Works best for:
Meetings, Workshops, Project Planning
For most any organization, throwing a big deal event is…a big deal. An event can bring in publicity, new clients, and revenue. And planning it can require a substantial chunk of your overall resources. That’s why you’ll want to approach it like a high-stakes project, with clearly outlined goals, stakeholders, timelines, and budget. An event brief combines all of that information in a single source of truth that guides the events team, coordinator, or agency—and ensures the event is well-planned and well-executed.
Data Flow Diagram Template
Works best for:
Flowcharts, Software Development, Diagrams
Any process can get pretty complex, especially when it has multiple components. Get a better grasp of your process through a data flow diagram (DFD). DFDs create a simple visual representation of all components in the flow of data and requirements in an entire system. They’re most often used by growth teams, data analysts, and product teams, and they’re created with one of three levels of complexity—0, 1, or 2. This template will help you easily build the best DFD for your process.
Mandala Chart Template
Works best for:
Planning, Brainstorming, Goal setting
The Mandala Chart Template helps you visualize the relationships between a central theme and its sub-themes. One of the key benefits is how it fosters a holistic understanding of any topic. This perspective ensures every detail is noticed, making it an invaluable asset for those aiming for comprehensive insight and thorough planning or a better understanding of their goals.
Process Map Template
Works best for:
Agile Methodology, Product Management, Mapping
Process mapping allows you to assess, document, and strategize around any plan or approach your team has put in place. It’s a useful tool for eliminating or preventing blockers. Organized by stages, a process map enables your team to divide up a process or system and record deliverables and action items at each stage of the process. By breaking down the objectives, activities and deliverables at any stage of a project, you can gain insight into whether you are on track or effectively working through a problem.
Technology Roadmap Template
Works best for:
Agile Methodology, Roadmaps, Agile Workflows
A technology roadmap helps teams document the rationale of when, why, how, and what tech-related solutions can help the company move forward. Also known as IT roadmaps, technology roadmaps show teams what technology is available to them, focusing on to-be-scheduled improvements. They allow you to identify gaps or overlap between phased-out tech tools, as well as software or programs soon to be installed. From a practical point of view, the roadmap should also outline what kinds of tools are best to spend money on, and the most effective way to introduce new systems and processes.